women in london

Job Title: CAST Volunteer Administrator (Part time)
Based at: 44 Portland Place, London, W1B 1NE.
Accountable to: Manager (CAST)
Job Purpose: To provide administrative support to the CAST staff team
Responsible for: None

In accordance with The Sex Discrimination Act 1975 Section 7 (2)(e) we will only accept applications for this post from female candidates. An enhanced CRB check is required for this post.

CAST is a registered charity which has 28 years experience of supporting vulnerable women to build new lives within their communities, specifically:

· To help women increase their skills and knowledge.
· To help women engage in education, training, voluntary work and employment.
· To enable women to improve their health and well being.
· To support women to increase confidence and self-esteem.
· To reduce re-offending

JOB DESCRIPTION

Purpose of the post:

To assist the CAST staff team to deliver the services by completing day-to-day administrative support tasks. This work will include the regular use of a variety of software packages such as Microsoft Word, Outlook, Excel, and Access, etc. The post holder will be required to have excellent communication skills both verbal and written. Some understanding of voluntary sector organisations and how they function will be required.

MAIN ACTIVITIES AND RESPONSIBILITIES

1. To support the CAST staff team by:

a. Contributing to and maintaining office systems
b. Responding to telephone and email queries and transfer messages to CAST staff as appropriate
c. Responding to office deliveries
d. To meet and greet any visitors
e. Booking room space (where appropriate)
f. Maintaining CAST’s resource database up to date

2. To provide administrative support to facilitate the smooth running and delivery of CAST’s services by:

a. Performing general clerical duties including but not limited to photocopying, faxing, mailing and filing
b. Ensuring soft and hard copy student data is recorded and updated as required
c. Ensuring mail outs take place within specified times
d. Producing letters, taking and typing up meeting minutes

3. Other:

a. Undertaking other duties appropriate to the post that may from, time to time be requested
b. To complete basic health and safety checks
c. Verbal reporting to the CAST Manager
d. Work at all times within the policies and procedures of the CAST

PERSON SPECIFICATION

Qualifications and Experience

× The candidate is to have GCSE’s in English and Maths (grade A – C). Further formal qualifications are not essential however experience of work in a relevant administrative capacity is required.
× Excellent reading, writing and numeracy skills required.
× Computer literate with experience of using IT Microsoft Office applications, particularly, Access, Excel and Word. This includes reporting up to date information to CAST web support.
× Some knowledge of how voluntary sector organisations function would be desirable

Skills and Knowledge

× An understanding of issues around mental health and substance misuse and the issues facing women in the criminal justice system is desirable but not essential.
× Excellent numeracy skills
× Excellent administrative skills
× Excellent written and verbal communication
× Excellent interpersonal skills
× Ability to contribute to and maintain CAST’s website

Qualities

× Ability to maintain and work within clear boundaries
× Ability to work flexibly within a small team.
× Ability to focus under pressure and work to strict deadlines
× Ability to relate to people in a professional but helpful and friendly manner.
× A commitment to equality of opportunity.

The successful candidate will have some experience in an administrative role and some knowledge of or interest in the issues affecting our client group.

This role would suit a new graduate or someone looking to gain experience in the women’s charity sector.

Please send a CV and cover letter to info@castwomen.org.uk by Monday 11th July 2011, 10:00am.